Creating EAD Records Using the CRRA EAD Template
This is a Windows program. It will allow you to generate a minimal EAD finding aid. The program includes a mechanism for what EAD calls description of subordinate components -- in other words, a more detailed container list.
In creating EAD files, use of the content standard Describing Archives: A Content Standard (DACS) is recommended. (DACS) is an output-neutral set of rules for describing archives, personal papers, and manuscript collections, and can be applied to all material types. DACS documentation is available online at: https://www2.archivists.org/standards/DACS
You can try a simple version of the template online (without downloading anything).
For a walkthrough of how to use the EAD Template:
- Download the CRRA EAD Template program by clicking on the following link: CRRA EAD Template.zip. Once downloaded, right-click on the zip folder and choose "Extract all.”
- Extract the files anywhere on your hard drive or flash drive.
- Navigate to the folder where you extracted the zipped files and double-click README.PDF which walks you through the process.
- When you are ready to create files for sending to CRRA, ask Eric ([email protected]) for a three-letter key.
- Once you receive the key from Eric, add the name, address, and repository key to the ead-form.txt so that each blank template will be populated with this data.
- Complete the template thus creating an EAD file that is complete with a valid URL in the EADID element.
- Use FTP to "put" the EAD file in the dropbox*
Done! Your EAD file is now available to CRRA and will be added to the portal.
NOTE on Chrome: Local xml files (those with URLs beginning file:/// rather than http://) will not display, instead just showing a blank screen. Chrome blocks local xml files from accessing local xslt files that are in the same directory. If users want to see the xml file rendered, please test in a different browser.
CONTACT INFORMATION
If you have questions about using the template, please contact Kevin Cawley: [email protected].
*If you are unable to put your records on a Web server, the CRRA will provide you with a place to put your records on an FTP server, and the metadata can be harvested from there. This is called the CRRA Dropbox
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